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Depending on the company’s policy on business expenses, American Express reflects the liability for the Corporate Card in the set up of the account.
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Options are:
- Full liability for the company
- Liability for the Cardmember and the company; the Cardmember is responsible for all spend that has been refunded or personal expenses not authorised by the company, the company is liable for all other expenses
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Giving the company a choice as to who receives and pays Corporate Card statements, a company is able influence cash flow and reflects expense claim guidelines.
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Options are:
- Company receives and pays the statement
- Cardmember receives and pays the statement
- The Cardmember receives the monthly statement, the Company pays the monthly statement and receives a centralized monthly summary
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The Expense Voucher is a monthly Corporate Card statement presented in an expense report format which has pre-filled charges as well as fields for manual entry of non-card incidental expenses.
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Main advantages:
- All types of expenditure can be included on the Expense Voucher System and with just one expense form each month, valuable time and administrative costs are saved
- All round improvement in claim details and back up leads to faster ‘sign off’ procedures. Swifter reconciliation reduces the administrative burden.
- Simpler, quicker, more convenient claims
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